Administrative Associate II

Washington Academy & High School

Somerset County Public Schools is accepting applications for an Administrative Associate II position at Washington Academy & High School. Experience with bookkeeping and school-based financial processes is preferred.

Position Summary

Provides administrative, clerical, and financial support to the school principal, supporting daily school operations, student services, and fiscal processes in coordination with Central Office departments.

Essential Duties and Responsibilities

Duties include, but are not limited to, the following. Additional responsibilities may be assigned by the Principal, Chief Financial Officer, or designee.

• Supports student enrollment and maintains student demographic records using PowerSchool

• Assists students, parents, and staff by providing information and responding to inquiries

• Serves as the school receptionist and manages front office operations

• Monitors student transportation communications as required

• Assists with preparation and distribution of report cards and school communications

• Collects, records, and processes school funds related to activities, field trips, and fundraising

• Enters financial data into electronic banking systems to ensure accurate records

• Prepares and makes bank deposits in accordance with established procedures

• Maintains accurate financial records and provides monthly and year-end reports to the Finance Office

• Prepares purchase orders and assists with receiving and inventory of school and office supplies

• Assists with grant-related clerical functions, including budget setup and expenditure tracking

• Performs general accounting and administrative duties as assigned by school administration or Central Office

Qualifications

Education and Experience

• High School Diploma required

• Minimum of three (3) years of experience in a data management, administrative, or clerical position

• Prior administrative and accounting experience preferred

Certificates, Licenses, and Registrations

• Valid driver’s license required due to occasional local travel

Knowledge, Skills, and Abilities

Language Skills

• Ability to read and interpret policies, procedures, and written instructions

• Ability to prepare reports and correspondence

• Ability to effectively communicate with students, staff, administrators, parents, and the public

Mathematical Skills

• Ability to perform basic arithmetic, including calculations involving percentages and totals

Reasoning Ability

• Ability to solve practical problems and manage multiple tasks with limited standardization

• Ability to interpret and follow written, oral, and procedural instructions

Computer Skills

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook

• Advanced Excel skills required

• Strong keyboarding and data entry skills

• Ability to learn and use additional software applications as required

Other Skills and Abilities

• Strong organizational and time-management skills

• Ability to work independently with minimal supervision

• Ability to handle confidential information with discretion

• Demonstrates professionalism in written and verbal communication

Other Requirements

• Dependable and punctual

• Ensures work responsibilities are covered when absent

• Ability to travel to schools within the county and attend meetings as required

Physical Demands

The physical demands described are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made.

• Regularly required to talk and hear

• Frequently required to stand, walk, and use hands

• Occasionally required to sit, reach, lift, and move items up to 25 pounds

• Requires close vision, distance vision, depth perception, and ability to adjust focus

Work Environment

• School-based office environment

• Occasional exposure to moving mechanical parts

• Moderate noise level