Washington Academy & High School
Somerset County Public Schools is accepting applications for an Administrative Associate II position at Washington Academy & High School. Experience with bookkeeping and school-based financial processes is preferred.
Provides administrative, clerical, and financial support to the school principal, supporting daily school operations, student services, and fiscal processes in coordination with Central Office departments.
Duties include, but are not limited to, the following. Additional responsibilities may be assigned by the Principal, Chief Financial Officer, or designee.
Supports student enrollment and maintains student demographic records using PowerSchool
Assists students, parents, and staff by providing information and responding to inquiries
Serves as the school receptionist and manages front office operations
Monitors student transportation communications as required
Assists with preparation and distribution of report cards and school communications
Collects, records, and processes school funds related to activities, field trips, and fundraising
Enters financial data into electronic banking systems to ensure accurate records
Prepares and makes bank deposits in accordance with established procedures
Maintains accurate financial records and provides monthly and year-end reports to the Finance Office
Prepares purchase orders and assists with receiving and inventory of school and office supplies
Assists with grant-related clerical functions, including budget setup and expenditure tracking
Performs general accounting and administrative duties as assigned by school administration or Central Office
High School Diploma required
Minimum of three (3) years of experience in a data management, administrative, or clerical position
Prior administrative and accounting experience preferred
Valid driver’s license required due to occasional local travel
Ability to read and interpret policies, procedures, and written instructions
Ability to prepare reports and correspondence
Ability to effectively communicate with students, staff, administrators, parents, and the public
Ability to perform basic arithmetic, including calculations involving percentages and totals
Ability to solve practical problems and manage multiple tasks with limited standardization
Ability to interpret and follow written, oral, and procedural instructions
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Advanced Excel skills required
Strong keyboarding and data entry skills
Ability to learn and use additional software applications as required
Strong organizational and time-management skills
Ability to work independently with minimal supervision
Ability to handle confidential information with discretion
Demonstrates professionalism in written and verbal communication
Dependable and punctual
Ensures work responsibilities are covered when absent
Ability to travel to schools within the county and attend meetings as required
The physical demands described are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made.
Regularly required to talk and hear
Frequently required to stand, walk, and use hands
Occasionally required to sit, reach, lift, and move items up to 25 pounds
Requires close vision, distance vision, depth perception, and ability to adjust focus
School-based office environment
Occasional exposure to moving mechanical parts
Moderate noise level
" />
Position Summary
Essential Duties and Responsibilities
Qualifications
Education and Experience
Certificates, Licenses, and Registrations
Knowledge, Skills, and Abilities
Language Skills
Mathematical Skills
Reasoning Ability
Computer Skills
Other Skills and Abilities
Other Requirements
Physical Demands
Work Environment